Office space rental contract
A commercial office lease is about more than square meters: maintenance dues, common-area use, fixtures inventory, heating, internet, parking, and deposit each directly shape the monthly cost and day-to-day operations. Akitle provides a binding, audit-trailed contract for office rentals that scale from a single coworking desk to an independent floor — you share it via link, the renter signs in the browser; no paper, photocopy, or fax.
By: Akitle Legal Team · Last updated: May 29, 2026
What this contract covers
- Space identity: address, floor, room number, gross/net m²
- Monthly rent + maintenance + heating/electricity allocation
- Common-area usage rights (kitchen, lounge, meeting room)
- Fixtures inventory: desks, cabinets, chairs, AC (handover/return state)
- Internet, cleaning, and call-forwarding scope
- Parking right: number of vehicles and whether the fee is included
- Deposit amount (within TBK art. 342 limits) and return terms
- Renewal and termination notice periods
What an office rental contract covers
A well-prepared office (workplace) rental contract clearly regulates the rented space's identity (address, floor, room number, gross/net m²), the split between monthly rent and maintenance dues, common-area usage rights, the fixtures inventory handed over, the deposit amount, and end-of-term return conditions. The Akitle template includes all these line items by default; the same structure scales whether it is a single desk or an entire floor.
- Space identity: address, floor, room number, gross/net m²
- Monthly rent + maintenance + heating/electricity allocation
- Common-area usage rights (kitchen, lounge, meeting room)
- Fixtures inventory: desks, cabinets, chairs, AC — handover and return state
- Internet, cleaning, call forwarding included?
- Parking right: yes/no, number of vehicles, fee included?
- Deposit amount (within TBK art. 342 limits) and return terms
- Renewal and termination notice periods
e-Devlet does not cover commercial rent
The standard tenancy form on e-Devlet does not cover a commercial office lease: it is built around residential rent and omits commercial line items such as maintenance allocation, common-area use, and the fixtures inventory. In office rentals, those line items are exactly where disputes arise. The Akitle template calculates rent and maintenance as separate lines, breaks out common areas and ancillary services, and lets the renter open the link in their browser, enter their company details (company name, tax ID, KEP address), and sign on-screen.
At annual renewal, the same template carries over to the new period automatically — only the period and the CPI-based escalation update; all other terms are preserved.
Legal framework
Office (workplace) rental contracts are governed by Turkish Code of Obligations (TBK) arts. 339–356 under the 'residential and roofed workplace rentals' chapter; the annual increase is capped at the Consumer Price Index (CPI) under art. 344, and the deposit is capped at three months' rent under art. 342.
An Akitle-signed office contract is binding between the parties and constitutes a 'document' under HMK art. 199 and 'beginning of written evidence' under HMK art. 202. For contracts containing an eviction undertaking, a notarized supplementary document is recommended (Yargıtay HGK 2017/975 — K. 2021/1108).
Instead of downloading a Word/PDF example
Download a static example
- You download a blank Word/PDF file and fill it in by hand
- You must print it and gather the parties for wet-ink signing
- No record of who signed, or when
Sign via link with Akitle
- You fill in a ready template online
- You send a link; the renter approves from their own phone
- Both parties download a PDF with an audit trail
Akitle produces a binding document with an audit trail; it is not a qualified electronic signature under Law No. 5070.
Frequently asked questions
Is a contract required for an office rental?
Yes. Even a single coworking desk is a rental contract under TBK arts. 299 et seq. Even at low value, a written contract is needed for responsibility allocation (property damage, internet outages, theft). The Akitle template supports daily, weekly, and monthly office-lease scenarios.
Should maintenance fees be listed separately or rolled into rent?
Separately. Because maintenance can vary with heating-fuel and common-expense prices, industry practice lists it as a distinct line item. The Akitle template includes rent and maintenance as two separate lines by default.
Should the fixtures inventory be attached to the contract?
Yes. If the desks, cabinets, chairs, and AC units handed over are not listed, disputes over missing or damaged items arise at return. The Akitle template records fixtures line by line with their handover and return state, with a photo attachment where needed.
What is the maximum deposit for an office rental?
Three months' rent at most. Under TBK art. 342, deposits for residential and roofed workplace rentals must be held in a bank account or as a security instrument. The Akitle template enforces this limit by default.
How is the annual rent increase determined?
It cannot exceed the CPI year-over-year change rate. Under TBK art. 344, the annual increase is capped at the CPI published by TurkStat, and the contract should reference a CPI-based formula. The Akitle template calculates based on the current CPI rate.
In a corporate rental, whose name are the invoice and contract in?
In a corporate rental the document is issued in the company's name. When you select the corporate option, tax ID and KEP address fields appear automatically; for individual use the document stays in the person's name. The Akitle template supports both.
Is the Akitle signature a qualified e-signature (Law 5070)?
No. Akitle produces a binding document and an audit trail between the parties; the document constitutes evidence under HMK art. 199. It is not, however, a qualified electronic signature under Law No. 5070. Where wet-ink equivalence is required, a notary or qualified e-signature is recommended.
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The information and examples on this page are for general guidance only and do not constitute legal advice. Consult a lawyer for your specific situation.