Warehouse and bonded warehouse rental contract
A warehouse rental contract covers logistics warehouses, bonded (customs / non-customs) warehouses, cold-chain warehouses, temporary stock areas, and self-storage units. It records warehouse-specific terms such as the goods handover record, storage liability, insurance structure, entry-exit access rules, and damage allocation. Akitle turns the warehouse-rental template into a fillable, audit-trailed contract flow; you share it via link and the renter signs.
By: Akitle Legal Team · Last updated: May 29, 2026
What this contract covers
- Warehouse definition: warehouse number, block, floor, gross / net m²
- Goods handover record (entry / exit) and photo attachment
- Storage liability and insurance structure (renter / lessor / hybrid)
- Liability allocation in case of theft and fire
- Entry-exit recording method, access hours, and security
- Temperature range and cold-chain undertaking for cold storage
- Customs obligations and tax-duty clauses for bonded warehouses
- Early-termination notice period and cancellation compensation
Warehouse types and template differences
The Akitle template is configurable for different warehouse types; each type opens its own liability and insurance clauses:
- General logistics warehouse: area rental, shelf or pallet unit
- Bonded warehouse: customs broker responsibility, tax-duty clauses
- Cold storage: temperature range, cold-chain undertaking
- Temporary stock area: short-term, multiple shipments
- Self-storage / individual: small area, key-based access
Critical clauses in warehouse rental
The most critical clauses are: explicit definition of the area (warehouse number, block, floor, gross / net m²), a goods handover record for stored items, storage liability and insurance structure, liability allocation in case of theft and fire, the entry-exit recording method, access hours, and security arrangements.
The Akitle template handles insurance liability in three scenarios: (1) entirely on the renter, (2) entirely on the lessor, (3) hybrid (lessor's premises insurance + renter's goods insurance). When this selection is made at the start of the contract, the relevant fields adjust automatically.
Goods handover record and damage log
The goods handover record documents which goods were received, in what quantity and condition, with a photo attachment; at exit the same record is reconciled. The Akitle template keeps the entry and exit records in separate fields, so it stays clear which party is responsible for any damage that arises during storage. Ordinary wear and tear is regulated separately from damage caused by a storage fault.
Bonded warehouse — customs special provisions
Bonded warehouse (customs warehouse) rental is subject to Customs Law and customs regulations. The renter is responsible for obligations such as obtaining a warehouse-opening permit, retaining a customs broker, and declaring goods. The Akitle template opens these specific clauses when bonded warehouse is selected; however, the warehouse-opening permit process is outside the contract and must be conducted separately.
Instead of downloading a Word/PDF example
Download a static example
- You download a blank Word/PDF file and fill it in by hand
- You must print it and gather the parties for wet-ink signing
- No record of who signed, or when
Sign via link with Akitle
- You fill in a ready template online
- You send a link; the renter approves from their own phone
- Both parties download a PDF with an audit trail
Akitle produces a binding document with an audit trail; it is not a qualified electronic signature under Law No. 5070.
Frequently asked questions
Who is responsible for insurance of stored products?
Explicitly regulated in the contract. The Akitle template supports three scenarios: on the renter, on the lessor, or hybrid with a premises/goods split. The selected scenario appears in the contract text, with the insurance policy details attached.
How is liability determined in case of theft or fire?
Liability is determined by the insurance structure and security arrangements in the contract. The alarm system, camera recording, and physical security elements are written explicitly; a force majeure clause covering earthquake and flood is also included.
Why is the goods handover record kept separate?
Because the entry and exit records are kept separately, it is documented at which stage any damage arose during storage. The Akitle template attaches a photo to each record; in a dispute, this log clarifies which party is responsible from which point.
How is the temperature undertaking for cold storage reflected in the contract?
The template defines the temperature range (example: -18°C to -22°C), the tracking method (data logger, IoT), and a liability clause for out-of-range deviation. The compensation calculation is based on the value of the stored goods.
Can the warehouse be vacated before the contract term ends?
Yes, subject to compliance with the notice period defined in the contract. The Akitle template includes fields for the early-termination notice period and cancellation compensation; vacating is documented with the exit record.
Is the Akitle signature a qualified e-signature (Law 5070)?
No. Akitle produces a binding document and an audit trail between the parties; the document constitutes evidence under HMK art. 199. It is not, however, a qualified electronic signature under Law No. 5070. Where wet-ink equivalence is required, a notary or qualified e-signature is recommended.
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The information and examples on this page are for general guidance only and do not constitute legal advice. Consult a lawyer for your specific situation.